COSAS Grants

COSAS Student Conference Travel Grants

University of Chicago graduate students who deliver paper on subjects related to South or Southeast Asia at a recognized conference may be eligible to receive reimbursement for travel-related expenses for attending the conference up to a limit of $500 per year. Expenses can include flights, hotel stays, registration fees, food, and taxis.

Flights, Hotels, and Registration

For electronic receipts, please send the receipts showing proof of payment to rashmij@uchicago.edu. If you do not have proof of payment, a confirmation receipt along with the relevant copy of your credit card statement will suffice.

Please note: If these purchases alone add up to more than $500, you will not need to come by the office in person. Please send the paragraph below pasted into a fresh email along with your student ID number to rashmij@uchicago.edu. This can act as a substitute for the standard blue University of Chicago travel voucher request form. You will also need to send a copy of the relevant page of the conference program with your name and presentation highlighted.

I certify that the amounts given represent actual business related travel expenses and are in accordance with the current University of Chicago travel policy and procedures. If a copy of a receipt has been provided instead of an original, I further certify that I have not and will not be reimbursed for these expenses from any other source.

Taxicab and Food

We cannot accept scanned copies of these receipts, and will need the originals. Please plan to stop by Kelly 104 after the conference has ended to drop these off. If no one in the office is available, you can leave them in the plastic file attached to the door.

Funds are limited to a maximum established by the COSAS annual budget. We strongly recommend that students have their travel reimbursement pre-approved by emailing the COSAS Associate Director at ibirkner@uchicago.edu.


COSAS Student Archival and Research Grants (“Small Grants”)

COSAS has set aside a modest fund to support students’ acquisition of materials generally held in archives and libraries. These funds are meant to cover reimbursement fees for photocopying, acquiring microfilm and microfiche documents, and similar types of requests.

Receipts are required and reimbursements are limited to $300 per person per year. Due to limitations on the size of this budget, we recommend that students have their reimbursements pre-approved to assure that the request can be honored.

Please email the COSAS office at ibirkner@uchicago.edu or call 773-834-9994 if you have questions regarding this grant or would like to have your request pre-approved.

Students are encouraged to view the materials collected as a source to share with colleagues and donate them, after the initial reference use, to the Southern Asian Collection at the University of Chicago.


COSAS Last Quarter Tuition Only Grants

COSAS students may request tuition only grants to cover their tuition for the quarter in which they graduate. These grants do not involve any stipend, and are not available to students who are unable to show evidence of graduation for the quarter in which funding is sought. All funding is available pending budget approval and all decisions regarding these awards must also be finally approved by the applicant’s Dean of Students.

We suggest that you contact the COSAS Associate Director who will advise you on eligibility by writing to ibirkner@uchicago.edu.